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How the subscription
works?
Most cities plants
don’t have the internal information technology resources to
allocate for this function. Document indexing is based on a CD
or DVD subscription. A download location of the document to be
indexed can be provided; or mail us a hard copy of the CD/DVD
containing the documents. Nothing more is required. We create
the new media with indexing enabled for all provided documents.
Every three months the process is repeated so the indexing for
all documents is always updated at regular increments.
How the product works?
The supplied CD or DVD
includes a search form, similar to the search engines on the
internet. Search can be performed based on simple text query or
customizable conditional query. The results display also in a
similar manner as a web search engine. Text description from
within the document, title and a hyperlink to open the desired
document are provided. Document indexing is effective, reliable,
and very easy to use.
What are the benefits
of using document indexing service?
·
Lightning fast speed for document retrieval
·
Redistributable media
·
CD or
DVD ready
·
Network
ready, can run from any network
·
Web
server ready, can run from any web server
·
Advanced
search page allows users to perform advanced searches
·
Sort
text description that matches the query from within the document
·
No
software burden or license required
·
Search
result page formatting is fully configurable
·
Boolean
and wildcard search provisions
·
Indexes,
Acrobat (pdf), Word (doc, rtf), Excel (xls) and PowerPoint (ppt),
all HTML and Text formats
·
Easy to
use, one button operation from start to finish!
·
Low
monthly or yearly fee
How can city hall
departments utilize document indexing?
Document indexing and
management is a necessity not a luxury. All documents that
collect over time such as meetings and agendas, reports, lab
analysis results, memos, report calculations, PDF manuals, HTML
reference pages, and procedures, to name a few, are compiled in
large numbers and usually reside in different locations.
Cityhallsoftware.com aims to provide tools to help locate
documents from multiple locations, localize documents on a
central location, and index them for instant query retrieval.
Document indexing for the local government industry is an
essential function and can add to the enhancement of any city's
operations with minimal expense and effort.
How many documents can
be indexed on one CD/DVD?
The amount of
documents that can be indexed varies based on the size of each
individual document. Typically an average word or excel document
is 100Kb. This means that a single CD could contain up to
approximately 7,000 documents and a DVD approximately 42,000
documents. For plants that are required to index larger amounts
of documents, cityhallsoftware.com provides a substantial
discount on multiple subscriptions.
How much does it
costs?
Document indexing
comes in two subscription services
CD $
59.00 monthly or $599.00 a year
DVD $
159.00 monthly or $1,499.00 a year
Buy a three-year
subscription for $1,799.00 and receive a Search Pro unlimited
user license free. Locate documents anywhere. Document indexing
and management made easy and affordable!
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